Ruminating on tasks and organization

Hi, Tony. I was thinking about the work involved in setting up the conference, and thought I’d put together a couple of lists.

In terms of tasks ahead, I think this includes:

Submissions, Reviews, Resolution — we used EasyChair for this
IEEE Editor (conference proceedings)
Local Arrangements
— Conference meeting rooms
— Breakfast, breaks, lunches
— USB stick
— Bag or whatever
— Handouts
— Registration
— Reception, Dinner
— Social Program
Workshops — I think both the CS2013 and Undergrad Research folks would like to do another round.
ASEET — probably cancel in 2013?
Steering Committee meeting and dinner
Hotel arrangements/information
Travel arrangements/information
EasyChair setup and wrangling
Website setup/wrangling

I think we need to relatively quickly settle the general chair, and then get the PC chairs and other organization going. Really need Publicity Chair and Website Guru ASAP.

I’d like to send mail to the PC — the 100 plus folks who did the reviews last time — thanking them, reporting on the conference, and inviting them to “roll over” into the PC for this year. If we get 150 subs or something like in 2011, we’ll need them to do reviews. Heck, even if we just get the 40 or so that we had in 2012, we’ll need them for reviews.

I think I should also contact Richard LeBlanc to ask if he is going to do a CS2013 workshop or tutorial next year. Also Eric Wong about the NSF Research for Undergrads.

I can also contact Sakai fairly easily if we want someone to talk about open source LMS for universities. Might also get the Moodle folks involved. Hum… is it worthwhile to check with the Google Apps folks? I think they have an academic package of some flavor. Or Drupal?

I also could invite someone from the MIT OCW (Open CourseWare) initiative if that’s of interest. They’ve  been putting up free content for the last 10 years or so, and currently offer content from 2100 courses.

The CSEE&T 2012 Organization looked like:

Conference Chair
PC Co-chairs (3) — Dong Shao took care of the local stuff, LiGuo Huang was our interface to the Steering Committee, and I ended up running EasyChair and the PC
Local Arrangements Chair
Panel Chair
Workshop Chair
Tutorials Chair
Publicity Chair
Local Arrangements group
PC — over 100 members

We also had a website guru, which really should be a formal position. And we could have used an EasyChair guru.

As you can tell, I’m an advocate of using Google Sites, WordPress sites, or something like that as a “meeting point” to help keep track of all the bits and pieces that go into this kind of thing. I think it makes it easier for everyone, but it needs to be something that people want to use (and do use).

Hope this helps

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