CSEE&T 2013 Kickoff

Hi, everyone.

Well, now we know that Tony will not be our General Chairman next year.

I’d like to recommend that we go ahead and start organizing the conference. I think the first step that I would suggest is to send mail to the existing program committee, inviting them to join us in the work ahead and in San Francisco. As part of that, I’d like to ask for volunteers in the San Francisco area to help set up and run the local committee.

I think the urgent needs are:
1. Finance chair
2. Publicity chair
3. Local Arrangements Chair
4. Local Arrangements support team
5. Web wrangler or guru
6. EasyChair wrangler

While the local arrangements chair and team probably should be from the San Francisco area, I think the other positions could be performed from anywhere in the world.

We also need to firm up a CFP and a schedule.

As a draft letter, this is what I was thinking of sending:

(see the draft letter)

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Ruminating on tasks and organization

Hi, Tony. I was thinking about the work involved in setting up the conference, and thought I’d put together a couple of lists.

In terms of tasks ahead, I think this includes:

Submissions, Reviews, Resolution — we used EasyChair for this https://www.easychair.org/
IEEE Editor (conference proceedings)
Local Arrangements
— Conference meeting rooms
— Breakfast, breaks, lunches
— USB stick
— Bag or whatever
— Handouts
— Registration
— Reception, Dinner
— Social Program
Workshops — I think both the CS2013 and Undergrad Research folks would like to do another round.
ASEET — probably cancel in 2013?
Steering Committee meeting and dinner
Hotel arrangements/information
Travel arrangements/information
EasyChair setup and wrangling
Website setup/wrangling

I think we need to relatively quickly settle the general chair, and then get the PC chairs and other organization going. Really need Publicity Chair and Website Guru ASAP.

I’d like to send mail to the PC — the 100 plus folks who did the reviews last time — thanking them, reporting on the conference, and inviting them to “roll over” into the PC for this year. If we get 150 subs or something like in 2011, we’ll need them to do reviews. Heck, even if we just get the 40 or so that we had in 2012, we’ll need them for reviews.

I think I should also contact Richard LeBlanc to ask if he is going to do a CS2013 workshop or tutorial next year. Also Eric Wong about the NSF Research for Undergrads.

I can also contact Sakai fairly easily if we want someone to talk about open source LMS for universities. Might also get the Moodle folks involved. Hum… is it worthwhile to check with the Google Apps folks? I think they have an academic package of some flavor. Or Drupal?

I also could invite someone from the MIT OCW (Open CourseWare) initiative if that’s of interest. They’veĀ  been putting up free content for the last 10 years or so, and currently offer content from 2100 courses.

The CSEE&T 2012 Organization looked like:

Conference Chair
PC Co-chairs (3) — Dong Shao took care of the local stuff, LiGuo Huang was our interface to the Steering Committee, and I ended up running EasyChair and the PC
Local Arrangements Chair
Panel Chair
Workshop Chair
Tutorials Chair
Publicity Chair
Local Arrangements group
PC — over 100 members

We also had a website guru, which really should be a formal position. And we could have used an EasyChair guru.

As you can tell, I’m an advocate of using Google Sites, WordPress sites, or something like that as a “meeting point” to help keep track of all the bits and pieces that go into this kind of thing. I think it makes it easier for everyone, but it needs to be something that people want to use (and do use).

Hope this helps

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Draft CFP from Tony Wasserman (steering committee email)

Hi, all.

Tony Wasserman has put together a “first cut” at a Call for Papers reflecting the direction he would like to take the conference in 2013. He’s quite interested in getting comments and suggestions from the Steering Committee.

Basically, he thinks that the next steps would be to find PC co-chairs who share this vision and can make it happen by bringing in “new blood” for the PC and soliciting papers and other submissions from those who are active in educating and training people on these topics.

Anyway, please take a look at the draft CFP, and then let us know what you think? You can contact me directly if you prefer to, or you can comment to the wider list, or send Tony your comments (Tony Wasserman <tony.wasserman@west.cmu.edu>).

Draft CFP: https://mycseet.wordpress.com/draft-cfp/


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CSEE&T Steering Committee (mail, 26 April 2012)

Hi, all.

Well, we’ve got a job ahead of us.

There are several things that we need to line up fairly quickly, I think.
Starting with the people to do the jobs, a schedule of what and when, and so

Right now, I think Tony Wasserman is considering being our General Chair. I
believe Tony Cowling also has volunteered to be a PC co-chair. We probably need
some local organizers. And, for the IEEE folks, we need a Finance Chair — is
there someone who is good with that?

Once we have a General Chair and a Finance Chair, I can fill in the IEEE form
and get that rolling, at least.

One item that we need to decide fairly quickly, I think. ASEE&T? Should we try
to run one in San Francisco, or let it go? If we are going to run one, we need
someone to put it together ASAP.

We should send out a message to the PC members from 2012. I know several of them
expressed interest in continuing, but we should invite the whole group, I think.

I’ve also taken a rough cut at a schedule, just to see what all needs to be

I was hoping to use Google sites to help keep us together, but my experiences
during the Nanjing conference convinced me that wasn’t a good idea (our
colleagues in China just can’t get there). So, I set up a wordpress blog/site
as an alternative. I hope everyone can see https://mycseet.wordpress.com/ ? Dong
Shao, please let me know if that works for you?

Please let me know your wordpress ID, and I’ll also give you access to the site.
Right now, though, I think you can write comments there, which will at least let
us discuss things.

So — the organization and the schedule. And then, of course, we need to start
letting people know that CSEE&T 26 is coming!

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Trial Balloon

Just thinking that perhaps a blog is a better way to keep interactions about CSEE&T 2013 up and around for people to look at — and thought I’d set up a WordPress blog as a start.


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